Technical setup in zoom

The following recommendation is demonstrated hereZoom Setup for Oral Exams or view all our Zoom video tutorials

The examiner creates the Zoom meeting with its breakout rooms.

1. Setup Zoom Meeting for the Exam 

1. See written guide on how to schedule
2. Make sure use at least these settings:
   • Enable meeting password 
   • Make the meeting “recurring” to reuse it over multiple days and to avoid it ending if you are running late.
   • Enable “join before host” in order to allow students and external examiner to be on time
   • Create breakout rooms (see below).
   • Disallow the option for students to record in your "Personal Settings" here https://itucph.zoom.us/profile/setting?tab=recording
   • Deselect “automatic full screen when presenting” in the Zoom app under "Settings > Share Screen". You will likely have many other windows open and do not want the student presentation taking up all of a screen. 
3. Make adjustments as you see fit

2. Setup Breakout Rooms

To imitate the physical exam setup we arrange a few “locations” in Zoom - Breakout rooms. These are defined while setting up the meeting or in-meeting. Breakout rooms are meant to supplement the main meeting that students join, where they can chat among themselves, just like when they wait in the halls at ITU. It is suggested that you make threebreakoutrooms:

1. Presentation room: Students are moved into this room, when examiners are ready for them.
2. Assessors’ room: Examiners discuss here, and each student is moved here temporarily for feedback (and back into presentation room for subsequent group feedback in our case)
3. Exit room: When exam has ended, move the student here. The point of the exit room is that you cannot force people back into the main room – you can assign students to a breakout room, but you cannot unassign them. And you need to be able to kick students out of the presentation room, when they are done. Or when you move a wrong student to the presentation room. As an added bonus, students are also kicked out into this smaller room rather than into the waiting crowd of other students.