Skip to main content ITU
Logo
  • Programmes
    • BSc Programmes
    • BSc in Global Business Informatics
    • BSc in Digital Design and Interactive Technologies
    • BSc in Software Development
    • BSc in Data Science
    • Applying for a BSc programme
    • MSc Programmes
    • MSc in Digital Innovation & Management
    • MSc in Digital Design and Interactive Technologies
    • MSc in Software Design
    • MSc in Data Science
    • MSc in Computer Science
    • MSc in Games
    • Applying for an MSc programme
    • Student Life
    • Practical information for international students
    • Ask a student
    • Women in tech
    • Student organisations at ITU
    • Study start
    • Labs for students
    • Special Educational Support (SPS)
    • Study and Career Guidance
    • Exchange student
    • Become an exchange student
    • Guest Students
    • Who can be a guest student?
    • ITU Summer University
    • Open House
    • Open House - BSc programmes
    • Open House - MSc programmes
  • Professional Education
    • Master in IT Management
    • Master in IT Management
    • Admission and entry requirements
    • Contact
    • Single Subjects
    • About single subjects
    • Admission and entry requirements
    • Contact
    • Short courses | ITU Professional Courses
    • See all short courses
    • Contact
    • Contact
    • Contact us here
  • Research
    • Sections
    • Data Science
    • Data, Systems, and Robotics
    • Digital Business Innovation
    • Digitalization Democracy and Governance
    • Human-Computer Interaction and Design
    • Play Culture and AI
    • Software Engineering
    • Technologies in Practice
    • Theoretical Computer Science
    • Research Centres
    • Centre for Digital Play
    • Center for Climate IT
    • Center for Computing Education Research
    • Centre for Digital Welfare
    • Centre for Information Security and Trust
    • Research Centre for Government IT
    • Danish Institute for IT Program Management
    • Research entities
    • Research centers
    • Sections
    • Research groups
    • Labs
    • ITU Research Portal
    • Find Researcher
    • Find Research
    • Research Ethics and Integrity
    • Good Scientific Practice
    • Technical Reports
    • Technical Reports
    • PhD Programme
    • About the PhD Programme
    • PhD Courses
    • PhD Defences
    • PhD Positions
    • Types of Enrolment
    • PhD Admission Requirements
    • PhD Handbook
    • PhD Support
  • Collaboration
    • Collaboration with students
    • Project collaboration
    • Project Market
    • Student worker
    • Project postings
    • Job and Project bank
    • Employer Branding
    • IT Match Making
    • Hiring an ITU student or graduate
    • Make a post in the job bank
    • Research collaboration
    • Read more about research collaboration at ITU
    • Industrial PhD
    • Hire an Industrial PhD
    • Maritime Hub
    • Innovation and entrepreneurship
    • ITU Business Development
    • ITU NextGen
  • About ITU
    • About ITU
    • Press
    • Vacancies
    • Contact
  • DK
ITU  /  Body of External Examiners  /  Exam  /  Online Oral Exam  /  Preparation for online exam  /  Technical setup in zoom
  • About ITU
    • Values, strategy and principles
    • Organisation, Facts and Figures
    • Diversity equity and inclusion
    • Pedagogical Principles
    • Press
    • ITU Alumni
    • ITU Channel
    • Building
    • Vacancies
    • Invoicing
    • Body of External Examiners
      • Exam
        • Goals and Intended Learning Outcomes
        • Exam Forms
        • Grading
        • Online Oral Exam
          • Preparation for online exam
            • Technical setup in zoom
            • During the Online Oral Exam
            • Issues During the Exam
          • Academic Conduct and Misconduct
        • Remuneration and reimbursement
        • Transport and Overnight Stay
        • Catering
        • Appointment as an external examiners
      • Events
      • Contact

    Technical setup in zoom

    The following recommendation is demonstrated hereZoom Setup for Oral Exams or view all our Zoom video tutorials

    The examiner creates the Zoom meeting with its breakout rooms.

    1. Setup Zoom Meeting for the Exam 

    1. See written guide on how to schedule
    2. Make sure use at least these settings:
      • Enable meeting password 
      • Make the meeting “recurring” to reuse it over multiple days and to avoid it ending if you are running late.
      • Enable “join before host” in order to allow students and external examiner to be on time
      • Create breakout rooms (see below).
      • Disallow the option for students to record in your "Personal Settings" here https://itucph.zoom.us/profile/setting?tab=recording
      • Deselect “automatic full screen when presenting” in the Zoom app under "Settings > Share Screen". You will likely have many other windows open and do not want the student presentation taking up all of a screen. 
    3. Make adjustments as you see fit

    2. Setup Breakout Rooms

    To imitate the physical exam setup we arrange a few “locations” in Zoom - Breakout rooms. These are defined while setting up the meeting or in-meeting. Breakout rooms are meant to supplement the main meeting that students join, where they can chat among themselves, just like when they wait in the halls at ITU. It is suggested that you make threebreakoutrooms:

    1. Presentation room: Students are moved into this room, when examiners are ready for them.
    2. Assessors’ room: Examiners discuss here, and each student is moved here temporarily for feedback (and back into presentation room for subsequent group feedback in our case)
    3. Exit room: When exam has ended, move the student here. The point of the exit room is that you cannot force people back into the main room – you can assign students to a breakout room, but you cannot unassign them. And you need to be able to kick students out of the presentation room, when they are done. Or when you move a wrong student to the presentation room. As an added bonus, students are also kicked out into this smaller room rather than into the waiting crowd of other students.
    Note: Only the host can move people into breakout rooms; this is done in the window popping up when you press “breakout rooms” in the bottom control panel. 



    Contact us

    Phone
    +45 7218 5000
    E-mail
    itu@itu.dk

    All contact information

    Web Accessibility Statement

    Find us

    IT University of Copenhagen
    Rued Langgaards Vej 7
    DK-2300 Copenhagen S
    Denmark
    How to get here

    Follow us

    ITU Student /
    Privacy /
    EAN-nr. 5798000417878/
    CVR-nr. 29 05 77 53 /
    P-nummer 1005162959

    This page is printed from https://www.itu.dk/nyheder