During the Online Oral Exam

Guidelines for conducting the exam

1. Students and examiners must have the camera on during the entire examination (except when sharing screen as this setting does not allow using the camera at the same time) in order to make the online exam as close as possible to ordinary face-to-face exams. Having the camera permanently on also is a measure for the examiners to evaluate if students are cheating.
2. Examiner starts the exam and goes through how the meeting will proceed.
3. The identity of the student must be established. If asked by the examiners, student must show student card. 
4. We trust that students adhere to the exam rules and that they are alone during the online exam. If asked by the examiners, student must be able to prove that they are alone - e.g. by doing a 360 degree panning with the camera to ensure that no other people are present in the room. 
5. The student can display a background picture to maintain privacy.
6. During presentation it is recommended that non-speakers microphones are unmuted.
7. The examiner ends the exam when the time has expired and makes sure that students are not attending the voting 
8. If any unforeseen incidents happen, it is your responsibility as an external examiner to describe and document what happened.
9. If you suspect that someone is cheating during the exam, it is your responsibility to end the examination immediately and inform SAP of this as soon as possible. 
10. According to the Examination Order, audio or video recording of an exam is not allowed unless the recordings are part of the examination. In such cases, the University undertakes the recording. The recording must thus not take place if the sole aim is to use the recording in the case of an exam complaint or to reveal cheating.

Breakout Rooms

To imitate the physical exam setup we arrange a few “locations” in Zoom - Breakout rooms. These are defined while setting up the meeting or in-meeting. Breakout rooms are meant to supplement the main meeting that students join, where they can chat among themselves, just like when they wait in the halls at ITU. 

View short walkthrough on what breakout rooms are.

The examiner will make three breakout rooms:  

1. Presentation room: Students are moved into this room when examiners are ready for them.  
2. Assessors’ room: Examiners discuss here, and each student is moved here temporarily for feedback (and back into presentation room for subsequent group feedback)  
3. Exit room: When exam has ended, the student is moved here. The point of the exit room is that you cannot force people back into the main room – you can assign students to a breakout room, but you cannot unassign them. And you need to be able to kick students out of the presentation room, when they are done. As an added bonus, students are also kicked out into this smaller room rather than into the waiting crowd of other students.   

Group Exams

Students attending a group exam are allowed to be in the same room unless the examiner decides otherwise.

• The ITU recommendation is that students who are in the same room during a group exam log onto Zoom individually using their own device. This makes it easier for the examiners to identify the student talking. 
• Students should mute their microphone when they do not speak in order to avoid feedback loop. We recommend using the push to talk function (mute yourself and hold space to unmute while pressed). See push to talk tutorial here.