PhD Course - Research - Code of Conduct

Organizer

Sisse Finken, Associate professor, Head of PhD School at the ITU

Lecturer(s)

Gitte Bang Stald, DD, Associate professor, member of ITU Research Ethics Committee
Yvonne Dittrich, CS, Professor, member of ITU Research Ethics Committee
Katrine Meldgaard Kjær, BIT, Assistant professor, member of ITU Research Ethics Committee
Jakob Hjort Engstrøm, Legal ITU
Christian Durup, Legal ITU
Lene Kim Dehn, DPO
Lilian Schelde Baunbæk, IT, the ITU
Mike Hyslop Graham, PhD student DD, PhD Council member, ITU
Clement Salung Petersen, Professor, Copenhagen University
Morten Rosenmeier, Professor, Copenhagen University

Date(s) of the course

November 30 – December 1, 2021

Deadline for notification

The course is unfortunately full. If interested, please contact phdsupport@itu.dk .

The PhD school supports sustainable thinking, so: please notify PhD Support within the final deadline of cancellation on November 24 at noon. With such notification we are able to better estimate catering and can avoid waist of food and drinks.

Time and location

9:00 Nov. 30^th – 13:00 December 1^st 2021. Room: 3A20

Course description

The course is interdisciplinary in focus and concentrates on different research ethical aspects relevant for early stage scholars. The ethical aspects span areas such as the GDPR, IT and data security at the ITU, and the very conduct of responsible research, herein academic freedom, conflicts of interests, plagiarism, authorship, and open access.

The aim with the course is for PhD students to be able to assess, manage, and secure research data with respect to the GDPR and to train PhD students’ ethical conciseness throughout the process of research. That is, from local management and storage of research data generated, to sharing of data among (close) cooperative partners, over to the very publication of data (herein inventions and commercialization processes), and, further, to the planning of, and articulation about, deletion of research data.

Teaching style: Lectures, panel discussions, hands-on, quiz, and Q&A.

Relevance of the course: To be GDPR compliant during the PhD study with respect to research data, to be able to conduct responsible research, and to strengthen competences vis-a-vis future career paths in terms of being able to address GDPR/research ethical issues in proposals for research agencies and/or for industry, public institutions/organizations, and the like.

Preparation for the course: The PhD School strongly recommends PhD students to fill out the ‘Record of Processing and Privacy Impact Assessment’ (PIA) (for further information see below ‘Preparation for the course´).  Also, attending PhD students should read the literature and get acquainted with the online resources provided.

Evaluation: Upon completion of the course, attending PhD students are invited to evaluate the course for further improvements.

Learning outcomes: Having completed the full course successfully, PhD students will be able to:

• Pinpoint the basics of the GDPR, herein protection of personal and/or sensitive data
• Identify resources that can assist in issues pertaining to the GDPR, Research Ethical issues and inventions
• Manage and store research data securely at the ITU
• React to grey zones in research endeavors and be skilled in knowing how to handel such with respect to the GDPR
• Conduct research responsibly

Programme

Day 1
During the first day, PhD students get to know about GDPR, IT security, and rights in relation to patens at the ITU. Within this, we start the day with a panel discussion that addresses research ethical concerns/dilemmas relevant for all PhD students at the ITU. The panel is cross-departmentally composed by the members of ITU’s Research Ethics Committee: Gitte Bang Stald, DD, Yvonne Dittrich, CS, and Katrine Meldgaard Kjær, BIT.  After a break Lene Kim Dehn, DPO, and Jakob Hjort Engstrøm and colleague(s) from Legal at the ITU continue with an overview of the most pertaining issues of the GDPR and GDPR at the ITU. This session is followed by a quiz on ‘Grey Zone Issues’ in relation to conduct of research and research collaborations. The program continues with a post about inventions at the ITU by Legal at the ITU. The day ends with a walk-through of approved IT systems at the ITU by Lilian Schelde Baunbæk, IT, the ITU. We end the day with PhD student Mike Hyslop Graham (ITU) who shares experiences working with digital data gathering and GDPR. We sum up the first day with Q&A.

Day 2
Clement Salung Petersen, KU, and Morten Rosenmeier, KU, give an introduction to responsible conduct of research, the basic concepts and enforcement. They also touch upon the following:

Academic freedom and freedom of speech - case-based discussions

• Conflicts of interests – case-based discussions
• Research planning and data management (including research collaborations)
• Plagiarism, double publication (“self-plagiarism”), good quotation practice, etc. – case-based discussions
• Publishing: Authorship and acknowledgements, publishing agreements, open access

After Clement and Morten’s lectures we end the course at noon with a lunch having room for reflections and questions about the topics of the course.

Day 1 – Tuesday Nov. 30^th  Research Code of Conduct concerning GDPR and IT

8:45-9:00: Coffee and snacks
9:00-9:05: Welcome and introduction to the course (Sisse Finken)
9:05-10:00: The ITU Research Ethics Committee (Gitte Bang Stald, Katrine Meldgaard Kjær, and Yvonne Dittrich) presents local research ethical/GDPR related issues followed by Q&A. (Moderator: Sisse Finken)
10:00-10:15: Coffee break
10:15-11:15: Short intro to main issues of GDPR and GDPR resources at the ITU web (relevant vis-à-vis the PIA (see preparation for the course)) (Lene Kim Dehn and Jakob Hjort Engstrøm)
11:15-12:15: Quiz: ‘Grey Zone Issues’ (Christina Durup and Lene Kim Dehn)
12:15-12:45: Lunch (sandwiches + soft drinks)
12:45-13:15: Inventions at the ITU (Christina Durup)
13:15-13:45: IT and data security at the ITU (Lilian Schelde Baunbæk, IT, the ITU)
13:45-13:55: Break
13:55-14:25: Digital data generation (Mike Hyslop Graham, PhD student, ITU)
14:25-14:45: Q&A – recapping the day with respect to the PhD students’ research

Day 2 – Wednesday Dec. 1^st Responsible Research Code of Conduct

8:45-9:00: Coffee and snacks
9:00-9:20: Introduction to the day, which is run by Clement Salung Petersen, KU, and Morten Rosenmeier, KU: Responsible conduct of research – basic concepts and enforcement
9:20-9:40: Academic freedom and freedom of speech - case-based discussions
9:40-10:20: Conflicts of interests – case-based discussions
10:20-10:30: Coffee break
10:30-11:15: Plagiarism, double publication (“self-plagiarism”), good quotation practice, etc. – case-based discussions
11:15-11:45: Publishing: Authorship and acknowledgements, publishing agreements, open access
11:45-12:00: Q&A
12:00-13:00: Lunch (sandwiches + soft drinks) and Q&A: recapping the day with issues relevant for your research.

Prerequisites

To attend, you must be a PhD student enrolled at the IT University

Exam

1 page on the topic of the course with emphasis on aspects you find interesting and how they are relevant for your research.  The reflection note is approved by Sisse Finken and must be submitted to her no later than January 13^th 2022.

Credits

1 ECTS point for full attendance

Amount of hours the student is expected to use on the course

Participation: hours 15 (1 day + written exam)
Preparation: hours 14 (readings + preparation (see ‘Preparation for the course’ below))