PhD Course - Research - Code of Conduct

Organizer:
Sisse Finken, Associate professor, Head of PhD School at the ITU

Lecturers:
Lene Dahl Prahm, Legal, the ITU
Rasmus Balle, Legal, the ITU
Christina Durup, Legal at ITU
Lilian Schelde Baunbæk, IT, the ITU
Lene Nielsen, BIT, Associate professor, PhD council member
Björn Thór Jónsson, CS, Associate professor, member of ITU Research Ethics Committee
Gitte Bang Stald, DD, Associate professor, member of ITU Research Ethics Committee
Clement Salung Petersen, Associate Professor, Copenhagen University
Morten Rosenmeier, Professor, Copenhagen University

Dates of the course:
December 5^th – 6^th 2019

Deadline for notification:
The PhD school supports sustainable thinking, so: please notify PhD Support within the final deadline of notification/cancelation on Wednesday November 27^th at 12:00 by filling in this registration form. With such notification we are able to better estimate catering and can avoid waist of food and drinks.

Time:
11:00 Dec. 5^th – 13:00 December 6^th 2019.

Location:
The course takes place in room 3A20 at The IT University of Copenhagen.

Course description:
The course is interdisciplinary in focus and concentrates on different research ethical aspects relevant for early stage scholars. The ethical aspects span areas such as the GDPR, IT and data security at the ITU, and the very conduct of responsible research, herein academic freedom, conflicts of interests, plagiarism, authorship, and open access.

The aim with the course is for PhD students to be able to assess, manage, and secure research data with respect to the GDPR and to train PhD students’ ethical conciseness throughout the process of research. That is, from local management and storage of research data generated, to sharing of data among (close) cooperative partners, over to the very publication of data (herein inventions and commercialization processes), and, further, to the planning of, and articulation about, deletion of research data.

Teaching style: Lectures, panel discussions, hands-on, quiz, and Q&A.

Relevance of the course: To be GDPR compliant during the PhD study with respect to research data, to be able to conduct responsible research, and to strengthen competences vis-a-vis future career paths in terms of being able to address GDPR/research ethical issues in proposals for research agencies and/or for industry, public institutions/organizations, and the like.

Preparation for the course: The PhD School strongly recommends PhD students to fill out the ‘Record of Processing and Privacy Impact Assessment’ (PIA) (for further information see below ‘Preparation for the course´). Also, attending PhD students must read the literature and must get acquainted with the online resources provided.

Evaluation: Upon completion of the course, attending PhD students are invited to evaluate the course for further improvements.

Learning outcomes: Having completed the full course successfully, PhD students will be able to:

Pinpoint the basics of the GDPR, herein protection of personal and/or sensitive data
Identify resources that can assist in issues pertaining to the GDPR, Research Ethical issues and inventions
Manage and store research data securely at the ITU
React to grey zones in research endeavors and be skilled in knowing how to handel such with respect to the GDPR
Conduct research responsibly

Programme:
Day 1 - Thursday Dec. 5^thDuring the first day, PhD students get to know about GDPR, IT security, and rights in relation to patens at the ITU. Within this, we start the day with a panel discussion that addresses research ethical concerns/dilemmas relevant for all PhD students at the ITU. The panel is cross-departmentally composed with three senior ITU researchers: Lene Nielsen, BIT, Gitte Bang Stald, DD, and Björn Thór Jónsson, CS. After a lunch break, Rasmus Balle, Christina Durup & Lene Dahl Prahm from Legal at the ITU, continue with an overview of the most pertaining issues of the GDPR and GDPR at the ITU. This session is followed by a quiz on ‘Grey Zone Issues’ in relation to conduct of research and research collaborations. The program continues with a post about inventions at the ITU. The day ends with a walk-through of approved IT systems at the ITU by Lilian Schelde Baunbæk, IT, the ITU. We sum up the first day with Q&A.

11:00-11:05: Welcome and introduction to the course (Sisse Finken)
11:05-12:00: Cross-departmental panel: (Gitte Bang Stald, Björn Thór Jónsson and Lene Nielsen) presents local research ethical/GDPR related issues followed by Q&A. (Moderator: Sisse Finken)
12:00-12:30 Lunch (sandwiches + soft drinks)
12:30-13:30 Short intro to main issues of GDPR and GDPR resources at the ITU web (relevant vis-à-vis the PIA (see preparation for the course)) (Rasmus Balle, Christina Durup & Lene Dahl Prahm, Legal at the ITU)
13:30-14:15 Quiz: ‘Grey Zone Issues’ (Lene Dahl Prahm & Rasmus Balle, Legal, the ITU)
14:15-14:30 Coffee break
14:30-15:00 Inventions at the ITU (Christina Durup, Legal, the ITU)
15:00-15:30 IT and data security at the ITU (Lilian Schelde Baunbæk, IT, the ITU)
15:30-16:00 Q&A – recapping the day with respect to the PhD students’ research

Day 2 - Friday Dec. 6^th
Clement Salung Petersen, KU, and Morten Rosenmeier, KU, give an introduction to responsible conduct of research, the basic concepts and enforcement. They also touch upon the following: Academic freedom and freedom of speech - case-based discussions

Conflicts of interests – case-based discussions
Research planning and data management (including research collaborations)
Plagiarism, double publication (“self-plagiarism”), good quotation practice, etc. – case-based discussions
Publishing: Authorship and acknowledgements, publishing agreements, open access

After Clement and Morten’s lectures we end the course at noon with a lunch having room for reflections and questions about the topics of the course.

9:00-9:20 Introduction to the day, which is run by Clement Salung Petersen, KU, and Morten Rosenmeier, KU: Responsible conduct of research – basic concepts and enforcement
9:20-9:40 Academic freedom and freedom of speech - case-based discussions
9:40-10:20 Conflicts of interests – case-based discussions
10:20-10:30 Coffee break
10:30-11:15 Plagiarism, double publication (“self-plagiarism”), good quotation practice, etc. – case-based discussions
11:15-11:45 Publishing: Authorship and acknowledgements, publishing agreements, open access
11:45-12:00 Q&A
12:00-13:00 Lunch (sandwiches + soft drinks) and Q&A: recapping the day with issues relevant for your research.

Prerequisites:
To attend, you must be a PhD student enrolled at the IT University

Exam:
1 page on the topic of the course with emphasis on aspects you find interesting and how they are relevant for your research. The reflection note is approved by Sisse Finken and must be submitted to her no later than December 16^th 2019.

Credits:
1 ECTS for full attendance

Amount of hours the student is expected to use on the course:
Participation: hours 15 (1 day + written exam)
Preparation: hours 14 (readings + preparation (see ‘Preparation for the course’ below))

Literature and online resources:
AMC Code of Ethics and Professional Conduct (2018): https://www.acm.org/code-of-ethics
Shilton, K. (2012): Values Levers: Building Ethics into Design. Jour. STHV, Vol. 38, Issue 3, 2013:https://journals.sagepub.com/doi/full/10.1177/0162243912436985

Online resources (for Thursday):
Good Scientific Practice, the ITU web: https://en.itu.dk/research/good-scientific-practice
Research Ethics and Integrity, the ITU web: https://en.itu.dk/research/research-ethics-and-integrity
GDPR, the ITU web: https://intranet.itu.dk/guides/gdpr
ITU Research Ethics Committee, the ITU web: https://intranet.itu.dk/organisation/management-committees/itu-research-ethics-committee

Online sources (for Friday):
The Danish Code of Conduct for Research Integrity (http://ufm.dk/publikationer/2014/filer- 2014/the-danish-code-of-conduct-for-research-integrity.pdf)
Practical advice regarding good scientific practice from the Committee on Good Scientific Practice at UCPH (available here: http://praksisudvalget.ku.dk/publikationer/folder_pbu3_uk1.pdf/)
The following articles (either in Danish or English) on www.forskerportalen.dk

a. http://forskerportalen.dk/da/akademisk-frihed/
b. http://forskerportalen.dk/da/forskningsfrihed/
c. http://forskerportalen.dk/da/interessekonflikter-admin/
d. http://forskerportalen.dk/da/forlagsaftaler/
e. http://forskerportalen.dk/da/plagiat/

Preparation for the course:
As preparation for the course, the PhD School strongly recommends PhD students to fill out the form ‘Record of Processing and Privacy Impact Assessment’ (PIA) (to be emailed to registered participants). Prior to the course, make sure to book your principal supervisor and/or P1 (of the research project by which you are affiliated) for a meeting to fill out the form. Estimate less than 2 hours for filling it out. Bring along the complete (or a semi-completed) PIA to the course, here we will go over the most pertaining issues in plenum. After the course, email your PIA to legal at the ITU (@ Lene Dahl Prahm and Rasmus Balle) and/or schedule a meeting with them if you still encounter troubles filling it out.

Next to filling out the PIA, you should read the literature listed and you must get acquainted with the online resources provided.