Guidelines for Applicants

Application for PhD enrolment

It is possible to apply only when vacant PhD positions are announced. Only applications submitted through the e-recruitment system "HR Manager" will be assessed.

Please, read the guidelines below thoroughly and observe the instructions in the e-recruitment system carefully.

The applicant must submit the following information:

  • Cover Letter.
  • Statement of Purpose. The statement of purpose (PhD project proposal), authored by the applicant, must include an original research question and the main goals of the proposed PhD project. The statement of purpose should be of maximum 5 pages, however, please check the specifications in the actual call.    
    • If the applicant works with interdisciplinary approaches, including social sciences and humanities perspectives, the statement of purpose should also include a motivated choice of theory and method and an empirical basis for the research.
    • The statement of purpose will be used to determine the applicant’s abilities of independent thinking, definition of original goals, and grasp of the state-of-the-art of the relevant research field. Goals and research field should match the interest and competences of the suggested ITU advisor
  • Documentation of Academic Degree(s) and Exam Transcripts. All documentation must be provided either in English or in Danish. If the applicant has a document in any other language, a translation in English must also be included. The translation should be done by the institution issuing the document or by a state-authorised translator. Transcripts that are not issued by an EU country must be accompanied by a grade key or an explanation of the local grading scale (in English).
    • If the applicant has not yet obtained a full Master’s degree, it must be documented that the applicant has completed 4 years of studies towards a Master’s degree, either by a certified document with the completed courses and grades or by an official letter from the applicant’s current university.
    • The IT University will assess the applicant’s level of education, and compare it to the requirements of the Danish University system.
  • Curriculum Vitae. A Curriculum Vitae must also be included. The CV should contain at least two references.
  • List of Publications, if any.The list of publications should contain the applicant’s relevant scientific publications in recognized, peer-reviewed venues, such as major international conferences or journals in the suggested supervisor’s field, or an excellent master’s thesis.
  • Letter(s)of Recommendation, if any. Letters of recommendation from leading international researchers that are professionally known to the potential supervisor. They should be written in either Danish or English. Each letter should clearly state the name of the person who has written it, contact information, and this person’s affiliation to the applicant. The IT University reserves the right to ask for verification of any copies that might be enclosed as documentation.
  • English Language Skills Documentation. The minimum requirement for enrolment as a PhD student is English at Danish level B (gymnasium). Normally, a university-issued MSc degree provides for the necessary English skills needed to attend and to teach courses in English, as well as reading and writing academic and technical English. 

    The minimum requirement is usually considered met if one of the following options for documentation can be provided:

    • English at minimum Danish level b (gymnasium) or;
    • A B.A. or MSc degree obtained on the basis of an English study programme in Australia, Canada, New Zealand, South Africa, or USA, or;
    • A B.A. or MSc degree obtained on the basis of an English study programme in an EU/EEA country or
    • One of the following English tests with a certain score:
      • TOEFL paper-based test result of at least 550
      • TOEFL iBT test result of at least 80
      • IELTS (academic) test result of at least 6.0
      • Cambridge Certificate of Proficiency in English passed
      • Cambridge Certificate of Advanced English passed

Information on the e-Recruitment System

  • Log on to the e-recruitment system HR Manager:
    • The link pointing to the sign-up page is available in the call text.
    • Personal info is where the applicant must enter name, address, date of birth, nationality, contact information, educational background, and professional experience. Uploading a photo of the candidate is optional.
    • The candidate’s address must include street name, number, floor, room number, postal code, city and country. Telephone number and e-mail address must also be included. 
    • Make sure to upload all documents as required in the guidelines for applicants.
  • Making changes until the deadline date:
    • It is possible to change an application, i.e. upload a new version of the documents. This can be done via the profile, but only before the application deadline.